How to Build a Productive Meeting Agenda

meeting-agenda

Lots of important business decisions are made in meetings every day. The problem is that for every productive meeting, there are many unproductive meetings as well. In the business world, time is money. Wasting time in meetings that aren’t productive is the last thing you want to do. Make the most of your meetings by learning how to make a productive meeting agenda.

Set your goals

The first thing to do is to come up with the overall goal or objective of the meeting. This can be pretty easy if you are having a meeting on a specific topic. If you have a weekly meeting, try to plan out a specific direction for it in advance.

Invite the right people

Inviting too many or too few people can ruin a meeting. Only invite people who need to know about most of the topics in the meeting. One good thing to remember is the two pizza rule: don’t invite more people than two pizzas can feed. Set clear start and end times for the meeting and try your best not to run over.

Decide what to talk about

Your meeting agenda should set clear expectations before the meeting starts. Ask your team members for input on what they want to address ahead of time. Choose who will lead each topic and set aside a realistic amount of time for each item.  Try to keep the overall meeting to less than five topics.

Ideal meeting location

Even if you have the perfect meeting agenda, the location of the meeting plays a big role. Business Central has a variety of meeting and conference rooms for rent so you can have a productive meeting or impress your clients. Contact us today to learn more.